Google Calendar Tutorial

  • How to create events
  • Invite guests
  • Manage multiple calendars
  • Share calendars

Neat things you are probably "NOT" doing with Google Calendar

Drag and Drop Events on Google Calendar

Need to quickly move a meeting to another day? You can manually edit it, or just drag and drop to the desired day. Similarly, if you click to add a new event, and the date is incorrect, drag and drop it to the right day.

scroll to previous date range: k or p

scroll to next date range: j or n

jump to today: t

create event: c

delete event: Backspace or Delete

search: /

views (day): 1 or d, (week): 2 or w, (month): 3 or m; (4 days): 4 or x, (agenda): 5 or a

Use the Keyboard Shortcuts

Stop using your mouse to move around the screen. Instead, use keyboard shortcuts and make things go a lot smoother. Google Calendar has a bunch of them, but here are some good ones to know:

Get a Daily Agenda Email

Everyone could use a personal assistant. That's not going to happen, but Google Calendar's daily agenda will email you every morning at 5 a.m. with an overview of your day's events.

To set this up, click the gear in the top-right corner () and select Settings. On the left-hand menu, click the name of the calendar you want emails about. Under General Notifications is an option for Daily Agenda. In the drop-down, select Email.

Add Holidays and Other Helpful Info

Do you want to know every major and minor holiday, national holidays in other countries, when your favorite sports team plays next, or the phases of the Moon? Calendar supplies a number of stock overlays filled with just this type of helpful information.

To add these details to your calendar, click the gear icon () and select Settings. Under General on the left-hand side, select Add Calendars > Browse calendars of interest and click the calendars you want to import (click the eye icon for a preview). Once subscribed, you'll find it nested in the Other calendars section.

Enable and Use Tasks

Need help organizing your events? Calendar includes a useful Tasks function, but it's not easy to find. On the right-hand side, look for the small blue Tasks icon. Click it and the Tasks menu will slide in from the right. Create a new reminder by clicking "Add a task" and filling out the details. Click the pencil icon to add a description, date, and subtasks. Mark tasks complete as you complete them.


You can use tasks directly within Google Calendar. How do you create tasks? Check out the video

Google Training Center Tasks